![]() Take overflow phone calls for staff, provide computer system backup, and cross-train in all administrative duties within the department.Work collaboratively with Executive Assistant and business partners.The Personal Assistant works directly with the Executive Assistant to the Vice President in the planning, execution, and communication of their responsibilities and often handles confidential cost/expense or business-related information with professionalism and integrity. The Personal Assistant provides responsive and high-quality services in a high-pressure, dynamic environment and consistently demonstrates a strong sense of accomplishment in collaborative efforts to meet the needs of the department. The Personal Assistant performs all administrative and clerical duties in connection with supporting the department. Expected to work longer hours from time-to-time as business demands may require.Ability to function at a high level with minimal supervision, stay organized and adjust to constantly changing priorities.Proficient with Microsoft Office suite (Outlook, Excel, PowerPoint, Word).Analytical and problem-solving abilities with keen attention to detail.Strong organization skills, and ability to manage multiple tasks simultaneously.3 to 5 years of proven experience working in a fast-paced environment in an administrative capacity, interfacing internally and externally.Attends and participates in meetings with the building as needed.Promotes a safe work environment and appropriately reports any safety concerns.Assists in event planning as needed by the direction of the Associate Office and People Manager.Maintains the readiness and the calendars of all the meeting rooms.Organizes and controls the expenses of the CEO & President.Performs reasonable personal or ancillary tasks and shopping for CEO & President.Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.Organizes the travel requests of the CEO & President and reserves airfare, hotel, car, etc.Manages the breakroom supplies, dishes, and cleaning as needed.Takes inventory of office supplies and orders to restock as needed.Schedules meetings for the CEO & President and other members of the leadership team daily.Receives deliveries picks up, sorts, and delivers incoming mail.Brings concerns and solutions to the attention of the CEO & President as needed.Functions as administrative support to the company and ensure needs are met and great service is provided. ![]() Manages the reception area appearance which includes monitoring the office lobby.warmly welcomes visitors determines the nature and purpose of the visit and directs or escorts them to the specific destination.Directs phone calls in a friendly and professional manner to recipients. Answers/respond to incoming telephone calls promptly. ![]()
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